Outlook 2010, Office Management Tips and Tricks
Outlook 2010 Screen Layout
At every new job we are walked around the office to become familiar with our work area. In software, this is a vital step that is often waved away as a waste of time. It is VITAL! So is the handout for this lesson. Print it and get your Outlook settings ship-shape.
Manage file size and Auto-File emails
Piles of folders and a sea of emails is an unnecessary evil. In the lesson, learn to manage your file size, put old folders in storage, and set up rules to Auto-File your emails for you.
Outlook Super Secret (works in all versions)
This video will change your life when using Outlook. PLUS - it works in all versions. Watch, Learn, Rejoice!
FREE: Outlook 2nd Window (works in all versions)
View your email and calendar side-by-side and stop the "Shuffle Effect" of flipping screens back and forth.
Outlook 2010, Email Management
FREE: Color Code an Email
Color Code emails as they
arrive in your Inbox. Assign a color to a message from
a specific person or about a specific topic.
Follow ups flags are essentially your "Keep Track Of" list within your Inbox. When you're done, just click the flag for a visual "accomplishment" check mark along the side of your Inbox.
Email Quick Steps Gallery
Save time and Pre-Address emails so they are ready at the click of the mouse button.
Combing through files, emails, and folders is tedious work. This video shows 3 solutions to Find your Emails in a flash.
We put Post-It's on our papers to make note of a step, a question, a to-do item. So why not put those same notes on your Inbox? This will eliminate making decisions over-and-over again of what you wanted to do with that email message.
Email Signatures on Sterioids
Make your life easier and stop typing redundant data... like your email signature. Become an Anti-Typist!
There are little hidden secrets on the New Email, Options ribbon. Discover these useful tips and you will be more productive forever more.
New Folders and Favorites
Using folders to organize email topics is a common office function. Learn to create, manage, and remove folders in this video lesson.
Autofill, Importance, Plain Text
Control the Autofill list of email addresses; Learn the significance of marking High and Low Importance emails; and why you should or should not change the HTML formatting of your emails.
Outlook 2010, Calendar Management
The Calendar is possibly the easiest (and most user friendly) part of Outlook 2010. Using all of its features is only a matter of learning them. This is a 7 minute video, but it will save you HOURS of wasted time.
New Appointments and Meetings
Appointments are with you alone; Meetings are with other people. Learn how to schedule them both in a jiffy with this video lesson.
Calendar Color Coding = Prioritizing
Color Coding is called "Prioritizing" in my world. Color file folders have been around offices for years. So why not apply the same color system to your appointments? (Also check out the video on how to color code emails as they arrive.)
Outlook 2010, Contacts Management
Enter a new contact sounds easy enough, but the contact form has some useful but hidden secrets that are covered in this video and handout.
Contact Distribution Lists
The most common question about contacts is "How to create Distribution Lists?" It's incredibly easy and with this video and handout, you will have it mastered within minutes.
FREE: Contact Activities - Find all correspondence at one time
Don’t waste another
moment combing through folders to find emails from a certain person. Instead, use the “Activities”
button inside the Contact form
Contact Folders and Groups
Too many contacts? Organize them into Folders. Too many folders? Organize them into Folder Groups. Learn how in this short video lesson.
Contact Views and Categories
How you view your data can either help you or make you crazy. Learn these "View" tips that will save your sanity.
Final words of advice on Outlook 2010