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13 reviews on Udemy

Outlook 2010 Office Management

Learn Outlook 2010 and Office Management skills in the same course.
Instructor:
Andy Lanning
129 students enrolled
English [Auto-generated]
You will learn tips and tricks to better manage hundreds of emails and contacts.
The lesson objectives are to provide functional problem solving skills for every day tasks like email management, calendar efficiency, and contact database management.

Outlook 2010 has some great features!  But most of us just send and receive emails without bothering to fully manage our office with Outlook.  In this course you will learn both topics: Office Management "while using" Outlook 2010 features.  

The short videos will give you a visual overview and the matching handouts on each lesson provide step by step instructions.  The course will take less than 2 hours (in one sitting) but I recommend reviewing a different topic each day, i.e. Email, then Calendar, then Contacts.

The course is structured so that you can find your most immediate need and start right there.  The lessons don't necessarily build from one to the next, but rather give an overview of very useful Outlook features.

Take this course as an organizational and productivity exercise.  And when you are finished, you'll notice yourself spending less time digging around for lost emails and contacts, and more time doing your real job.

Prepare to get Organized!

Outlook 2010, Office Management Tips and Tricks

1
Outlook 2010 Screen Layout
At every new job we are walked around the office to become familiar with our work area.  In software, this is a vital step that is often waved away as a waste of time.  It is VITAL!  So is the handout for this lesson. Print it and get your Outlook settings ship-shape.
2
Manage file size and Auto-File emails
Piles of folders and a sea of emails is an unnecessary evil.  In the lesson, learn to manage your file size, put old folders in storage, and set up rules to Auto-File your emails for you.
3
Outlook Super Secret (works in all versions)
This video will change your life when using Outlook.  PLUS - it works in all versions.  Watch, Learn, Rejoice!
4
FREE: Outlook 2nd Window (works in all versions)
View your email and calendar side-by-side and stop the "Shuffle Effect" of flipping screens back and forth.

Outlook 2010, Email Management

1
FREE: Color Code an Email
Color Code emails as they arrive in your Inbox. Assign a color to a message from a specific person or about a specific topic.
2
Email Follow up Flags
Follow ups flags are essentially your "Keep Track Of" list within your Inbox.  When you're done, just click the flag for a  visual "accomplishment" check mark along the side of your Inbox.
3
Email Quick Steps Gallery
Save time and Pre-Address emails so they are ready at the click of the mouse button.
4
Find Emails Quickly
Combing through files, emails, and folders is tedious work.  This video shows 3 solutions to Find your Emails in a flash.
5
Inbox Post It Notes
We put Post-It's on our papers to make note of a step, a question, a to-do item.  So why not put those same notes on your Inbox?  This will eliminate making decisions over-and-over again of what you wanted to do with that email message.
6
Email Signatures on Sterioids
Make your life easier and stop typing redundant data... like your email signature.  Become an Anti-Typist!
7
Email Options Ribbon
There are little hidden secrets on the New Email, Options ribbon.  Discover these useful tips and you will be more productive forever more.
8
New Folders and Favorites
Using folders to organize email topics is a common office function. Learn to create, manage, and remove folders in this video lesson.
9
Autofill, Importance, Plain Text
Control the Autofill list of email addresses; Learn the significance of marking High and Low Importance emails; and why you should or should not change the HTML formatting of your emails.

Outlook 2010, Calendar Management

1
Know your Calendar Views
The Calendar is possibly the easiest (and most user friendly) part of Outlook 2010.  Using all of its features is only a matter of learning them.  This is a 7 minute video, but it will save you HOURS of wasted time.
2
New Appointments and Meetings
Appointments are with you alone; Meetings are with other people.  Learn how to schedule them both in a jiffy with this video lesson.
3
Calendar Color Coding = Prioritizing
Color Coding is called "Prioritizing" in my world.  Color file folders have been around offices for years.  So why not apply the same color system to your appointments?  (Also check out the video on how to color code emails as they arrive.)

Outlook 2010, Contacts Management

1
New Contacts
Enter a new contact sounds easy enough, but the contact form has some useful but hidden secrets that are covered in this video and handout.
2
Contact Distribution Lists
The most common question about contacts is "How to create Distribution Lists?"  It's incredibly easy and with this video and handout, you will have it mastered within minutes.
3
FREE: Contact Activities - Find all correspondence at one time

Don’t waste another moment combing through folders to find emails from a certain person. Instead, use the “Activities” button inside the Contact form

4
Contact Folders and Groups
Too many contacts?  Organize them into Folders.  Too many folders? Organize them into Folder Groups.  Learn how in this short video lesson.
5
Contact Views and Categories
How you view your data can either help you or make you crazy. Learn these "View" tips that will save your sanity.

Conclusion

1
Final words of advice on Outlook 2010
You can view and review the lecture materials indefinitely, like an on-demand channel.
Definitely! If you have an internet connection, courses on Udemy are available on any device at any time. If you don't have an internet connection, some instructors also let their students download course lectures. That's up to the instructor though, so make sure you get on their good side!
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Includes

2 hours on-demand video
Full lifetime access
Access on mobile and TV
Certificate of Completion